Policy Distribution

Policies only work if employees know they exist. Policy distribution ensures everyone has access to current security policies.

Publishing Policies

Move policies from draft to published status:

1. Complete policy content and get stakeholder review
2. Mark as Complete when ready for distribution
3. Publish to make available to employees
4. Policies become visible in the policy library

[Screenshot: Policy Publishing] Placeholder: Policy status workflow from draft to published

Assigning to Employees

Target policies to relevant audiences:

• All employees: Security awareness, acceptable use, code of conduct
• IT staff: Technical policies for system administration
• Specific departments: Role-specific policies (HR, Finance, etc.)
• Contractors: Policies applying to temporary staff

Notification Methods

Alert employees about new policies:

• Email notifications with policy links
• Dashboard alerts for pending acknowledgements
• Reminder emails for overdue acknowledgements
• Manager escalations for non-compliance

[Screenshot: Policy Assignment] Placeholder: Policy distribution interface showing employee targeting

Policy Library Access

Employees access policies through:

• Central policy library page
• Direct links in email notifications
• Search functionality for finding specific policies
• Mobile-friendly reading experience

Next Steps

• Create and assign quizzes to verify understanding
• Track acknowledgements and completions